Organisation and Function

1.1 Particulars of its organisation, functions and duties [Section 4(1)(b)(i)]

1.1.1 Name and address of the Organization

Directorate of Arecanut and Spices Development
(Department of Agriculture & Farmers Welfare)
Ministry of Agriculture & Farmers Welfare, Government of India
Calicut, Kerala-673 005
Phone: 0495–2369877 / 2765501
Fax: 0495-2765777
Email: spicedte@nic.in
Website: www.dasd.kerala.gov.in

1.1.2 Head of the organization

Dr. Homey Cheriyan, Director

1.1.3 Vision, Mission and Key Objectives

The Directorate of Arecanut and Spices Development, Calicut has the mandate for the development of spices, arecanut, a large group of aromatic plants and betel vine grown in the country at the National Level. The Directorate discharges the above function through the overall coordination of all the development activities implemented by different agencies like State Government Departments, State Agricultural Universities (SAU), ICAR Institutes etc. In addition, the Directorate undertakes implementation of certain critical programmes which are of vital importance int eh development process.

The Directorate is responsible for coordinating and monitoring programmes under Mission for Integrated Development of Horticulture (MIDH) to promote holistic growth of the horticulture sector in the country.

Assessment of the developmental needs of the mandate crops.
Formulation of Central Sector / Centrally Sponsored Schemes and implementation of the same either directly or through the State Governments, SAUs, ICAR Institutes etc.
Monitoring the implementation of Central Sector / Centrally Sponsored Schemes and coordinating the development activities.
Rendering technical assistance to State Governments and other agencies on commodity development programmes.
Collection and compilation of statistics of area, production, export, import, prices etc. and dissemination of the same to the Central and State Governments and other agencies.
Keeping liaison with the research institutes and extension agencies and acting as a two-way channel in the transfer of technology.
Undertaking the publicity and extension works relating to the arecanut, spices and aromatic crops
Assisting the Central and State Governments on all matters relating to the development of the commodities.
Accreditation of spices nurseries in the country to regulate the quality of planting materials

Development Programmes

Presently the Directorate is responsible for coordinating and monitoring of development programmes on spices under MIDH, which are being implemented in various States across the country. Besides, the Directorate is directly implementing the following programmes in association with SAUs and ICAR Institutes to supplement the efforts of the States.

Production and Distribution of Planting Materials of Spices
Accreditation of Spices Nurseries
Establishment of Nursery Centres for Spices and Aromatic Plants
Setting up of Seed Processing and Storage Infrastructure
Technology Dissemination through Frontline Demonstration
Organising National Seminars/Workshops/Training Programmes on Spices and Aromatic Plants

Statistics

The Directorate is the authority for collection, compilation and dissemination of statistics on spices, arecanut and betel leaves. The Directorate has been periodically publishing the statistics on area, production, productivity, prices and cost of cultivation of arecanut and spices.

1.1.4 Functions and duties

a. Development Section

Assessment of the production requirement to meet the domestic as well as export demand.
Identifying the development needs of the commodities and their potential centres of cultivation in the country.
Analyzing the constraints existing for attaining the required production level.
Formulation of suitable development programmes to attain the production levels set for different plan periods.
Execution of the programmes through different development agencies.
Overall monitoring of the development activities to ensure the achievements of targets set in the plan documents.
Setting up a linkage with development agencies, trade & marketing channels and research.

b. Marketing, Economic Research & Statistics Section

Assessment of area and production of different commodities. Collection and compilation of data related to cost of production, price trend etc.
Over viewing the export demand, export trend and their contribution to the national economy.
Dissemination of the generated data to all the development agencies, traders, exporters etc.

c. Publicity Section

Publication of Indian Journal of Arecanut, Spices and Medicinal released on quarterly basis.
Transfer the technology evolved by research to the farming community, traders, exporters, etc through various effective extension methods.
Publication of different crop folders and other extension literature
Participation in Seminars / Workshops/ Exhibitions etc arranged at National/State/District level.

d. Administration Section

Administrative and accounts matters connected with the normal functioning of the Directorate

1.1.5 Organization Chart

1.1.6 Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt

The Directorate of Arecanut and Spices Development (DASD) is a subordinate office under the Department of Agriculture and Farmers Welfare of Ministry of Agriculture and Farmers Welfare, Government of India. It was established on 1st April, 1966 at Calicut in Kerala to streamline the activities of production in respect of arecanut, spices and a group of aromatic plants at National level. Incumbent position of Head of Department (HoD)

S.No.	Name	Period
		From	To
1	Shri T.T.Poulose	01.06.1967	17.01.1975
2	Dr.C.K.George	17.01.1975	08.10.1984
3	Shri E.Velappan	08.10.1984	30.11.1995
4	Shri M.Remold (i/c)	30.11.1995	20.04.1998
5	Dr.M.Tamil Selvan (i/c)	20.04.1998	22.05.1998
6	Dr.K.Sivaraman	22.05.1998	21.05.2002
7	Dr.M.Tamil Selvan	21.05.2002	15.05.2012
8	Dr.Homey Cheriyan	15.05.2012	till date

1.2 Power and duties of its officers and employees [Section 4(1)(b)(ii)]

1.2.1 Powers and duties of officers (administrative, financial, and judicial)

Director
To attend all administrative and executive work connected with the development, cultivation, marketing, economic research and statistics, extension and publicity, etc., in respect of Arecanut, Spices and Aromatic plants in the country. Member of various Committees, working groups constituted by Govt. of India, Member of various Commodity Committees constituted by the Central and State Governments to look into the development aspects of crops dealt with by the Directorate. Rendering technical advice on crop development to Central and State Government, quasi- government organizations and to the public. National Coordinator on production and development of arecanut, spices and aromatic plants.

Deputy Director
Assisting the Director in planning and co-ordination of development of different crops dealt with by the Directorate. All work connected with development of arecanut, spices, betel vine & aromatic plants cultivated in India. Critical assessment of the developmental needs of the crops, area under cultivation, production, productivity, quality of produce, etc and formulation, implementation and monitoring of development schemes. Liaison with different Central and State Government Departments/Agencies and Autonomous Organizations concerned with crop development and to provide them necessary assistance and guidance in planning and implementing their own development programmes. Supervising work connected with Publications, establishment and administrative matters including accounts. All other works assigned by the Director.

Assistant Director
To assist Deputy Director and Director in the formulation and effective implementation of various development programmes pertaining to the crops dealt with by the Directorate. Monitoring the implementation of the Central and State Sector programmes on the crops concerned with the Directorate. To undertake periodical field visits to the scheme implementing centers for rendering technical guidance, arranging planting materials and various other inputs required for the programme and review of the progress of implementation. All other works assigned by the Director.

Research Officer
Assist Deputy Director and Director in Planning and conducting Economic Research and Statistical Studies on area production, cost of cultivation, price trends, etc., of arecanut, spices and aromatic plants. Supervision of routine work pertaining to collection, compilation and analysis of data on area production, all mandatory crops, conduct survey for forecast of pepper production and all matters pertaining to all crops in so far as they relate to economic and research and statistics. All the works assigned by the Director.

1.2.2 Powers and duties of other employees

Superintendent
Supervision of all works in Establishment, Accounts, and Administration Sections of the Directorate. Work related to recording and indexing, maintenance of office premises, files related to Confidential Dossiers of Officers and Staff, Vigilance and other confidential matters.

Senior Technical Assistant
Collection and compilation of progress reports, preparation of technical reports connected with crop development activities of spices and other crops dealt by the Directorate.

Statistical Investigator
Scrutiny, compilation, analysis and interpretation of statistical aspects of the crops. conducting field studies on cost of production, price structures, preparing fortnightly reports on area, production, productivity, etc.

Junior Translation Officer
To attend all translation works, conducts Hindi Workshop, Seminars, all work relates to Official Language Implementation Committee, to attend Hindi meetings, etc.

Stenographer Grade-II
To take dictation in shorthand and its transcription, fixing up appointments and if necessary cancelling them; screening the telephone calls and the visitors in a tactful manner; keeping an accurate list of engagements, meetings, etc. and reminding the officer sufficiently in advance for keeping them up; maintaining, in proper order, the papers required to be retained by the officer; keeping a note of the movement of all incoming & outgoing papers, files, etc., destroying by burning the stenographic record of the confidential and secret letters after they have been typed and issued; carrying out corrections to the Officers reference books and making fair copies of draft demi-official letters to be signed by the officer.

Upper Division Clerk (UDC)
To work under the supervision of the Section-in-charge and is responsible for the work entrusted to him. Where the line of action on a case is clear or clear instructions have been given by the Section-in-charge or higher officers, he should put up a draft without much noting. In other cases, he will put up a note keeping in view the following points:(i) to see whether all facts open to check, have been correctly stated; (ii) to point out any mistakes or incorrect statement of the facts; (iii) to draw attention, where necessary, to precedents or Rules and Regulations on the subject; (v) to bring out clearly the questions under consideration and suggest a course of action wherever possible.

Lower Division Clerk (LDC)
Entrusted with work of routine nature, e.g. registration of Dak, maintenance of Section Diary, File Register, File Movement Register, indexing & recording, typing, comparing, photocopying, faxing, emailing, etc., despatch, preparation of arrears and other statements, supervision of correction of reference books and submission of routine and simple drafts, etc.

Staff Car Driver (Ordinary Grade)
Driving the office Jeep. Proper cleaning and maintenance of car, maintenance of log book, records of petrol/consumption. Also responsible to get service/repair of vehicle under his direct supervision.

Multi-tasking Staff (MTS)
Physical maintenance of records of the section, general cleanliness and upkeep of the section, carrying files and other papers within the building, photocopying, sending fax, assisting routine work like diary, dispatch etc. including work on computer, delivering of dak including outside the building, watch and ward duties, dusting of furniture, cleaning of building, fixtures, upkeep of parks, lawns, potted plants etc.

1.2.3 Rules/orders under which powers and duty are derived

Government of India, Ministry of Agriculture and Farmers Welfare, Department of Agriculture and Farmers Welfare, directions and orders issued by time to time.

1.2.4 Exercised

[Refer to the PDF : Delegation of powers]

1.2.5 Work allocation

SL.No	Name and Designation	Work allotted
1	Dr. Homey Cheriyan, Director	Head of Department and Director
2	Dr. Femina, Deputy Director	On Deputation
3	Shri. Babulal Meena, Deputy Director	Head of Office and overall control of Development section, Publicity section, Economics & Statistical section, Administration Section, RTI, Hindi Section
4	Smt. C. V. Divya, Assistant Director.	Officer in charge of Development Section and Publicity Section. Acting as Drawing and Disbursing Officer (DDO)
5	Shri. K. Manojkumar, Research Officer	Officer in charge of Economics and Statistics Section and Administration Section
6	Shri C Shunmuga Sundaram, Superintendent	In charge of Administrative section
7	Smt. K. Thejas Das, Senior Technical Assistant	In charge of Development section
8	Shri Dipak Narayan Bhosale, Senior Technical Assistant	Looking after Nursery Garden, Nursery accreditation programme
9	Smt. M.K. Suma, Technical Assistant	Technical Assistant duty in development section, and assist to STA
10	Smt. K.S.Kanchana, Marketing Assistant	Looking after Establishment section, Maintenance of Service Book , Leave , appointment, promotion, MACP
11	Smt Sruthi Sreekumar, Statistical Investigator	In Charge of Economics & Statistics section, and dealing with computer section
12	Shri. P.Vinod Kumar, Technical Assistant	Deployed in accounts section and dealing with Pay Bills, CEA, LTC, Travel Expenses claims
13	Shri. P.R. Anil Kumar, Stenographer Grade II	Assists Director and to Deputy Directors and maintenance of General Section files RTI, VIP reference, Public Grievance and Annual Property return of all Officers, Publication work and page setting of journals and other publications
14	Shri. M.P. Unnikrishnan, Stenographer Grade II	PA to Director, and looking after duty in publicity section
15	Shri Sudhansu Kumar, Stenographer Grade II	Deployed in Accounts section and General section and dealing with Pension, NPS, GPF, Training correspondence, Bill pertains to other section non-plan , Stores purchase, stock taking and condemnation , Receipt and despatch of Tapals
16	Shri. P. Baiju, U.D.C	Deployed in Publicity Section
17	Shri Palash Kanti Mollick, U.D.C	Deployed in Accounts section, performs as cashier, and dealing with budged section files
18	Shri. Srikumar. T., U.D.C	Deployed in Development section, performs duty of Annual Action Plan, dealing with files related with schemes
19	Shri P B Santhosh Kumar, UDC	Deployed in Accounts section and General section and dealing with Electricity, Water , Telephone bills and claims, night security and parting sweepers files, Receipt and despatch of Tapals
20	Shri. Satish Kumar, LDC	Temporarily attached with Ministry office at New Delhi.
21	Shri. Ranjith M , Staff Car Driver (O G)	Staff Car Driver
22	Shri. E. Ajith Kumar, MTS	Office attendant, peon duty, receipt and despatch of tapal from post office, office telephone duty and other duty allotted by superintendent
23	Shri. K. V. Chandran, MTS	Office attendant, peon duty, receipt and despatch of tapal from post office, office telephone duty and other duty allotted by superintendent
24	Shri. L. Sujeesh, MTS	Maintenance of Garden and Nursery
25	Mrs. Akshara R , MTS	Office attendant, peon duty, receipt and despatch of tapal from post office, office telephone duty and other duty allotted by superintendent

1.3 Procedure followed in the decision-making process, including channels of supervision and accountability [Section 4(1)(b)(iii)]

For conducting its day to day business, the Directorate is following Functional File System and other standards operating procedures and practices as prescribed in the Manual of Office Procedure of the Government of India. Issues requiring decisions are examined on file by Sections concerned. The concerned file duly containing details of such examination and opinions recorded thereon during such examinations moves from Sections to Assistant Director/Research Officer/ Deputy Directors and Director where final decisions are taken. Wherever necessary, matters get referred to Ministry of Agriculture for further decisions.

1.4 Norms for discharge of functions [Section 4(1)(b)(iv)]

The Directorate has been entrusted with the responsibility of formulation, implementation either directly or indirectly, overall coordination and monitoring of programmes for the development of spices, Arecanut, betel vine and aromatic crops so as to complement the effort of State Governments and Union Territories to increase production and productivity of mandated crops and to improve the economic well-being of the farmers. This basic objective serves as the norm for the discharge of functions by this Directorate and is observed in formulation and implementation of programmes for attaining the improved levels of production and productivity of the crops entrusted with it.

1.5 Rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions ; [Section 4(1)(b)(v)]

CCS Rules, Instructions and Manuals issued by the Government of India periodically are followed.

1.5.4 Transfer policy and transfer orders

1.6 Categories of documents that are held by it or under its control; [Section 4(1)(b)(vi)]

Category A : Not Applicable
Category B : Title deed of office premises, PATTA issued by Government of Kerala.
Category C : Establishment related documents
1. Service books of staff/employees
2. Financial documents such as cash books.
3. Files and records.

1.7 Statement of boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; [Section 4(1)(b)(viii)]

Not applicable.

1.8 Directory of its officers and employees [Section 4(1)(b)(ix)]

S.No.	Name	Designation	Phone No.	Email
1	Dr Homey Cheriyan	Director	0495-2765501	Homey.cheriyan@gov.in
2	Dr Femina	Deputy Director	0495-2765777	femina.lal@gov.in
3	Shri. Babulal Meena	Deputy Director	0495-2369877	babulal.meena30@gov.in
4	Smt. C.V. Divya	Assistant Director	0495-2369877	divya.cv@gov.in
5	Shri. K. Manojkumar	Research Officer	0495-2369877	manojkumar.karun@gov.in
6	Shri. C. Shunmuga Sundaram	Superintendent	0495-2369877	shunmugha.sundaram@gov.in
7	Smt. K. Thejas Das	Senior Tech Assistant	0495-2369877	thejas.das@gov.in
8	Shri Dipak Narayan Bhosale	Senior Tech Assistant	0495-2369877	dipak.bhosale96@gov.in
9	Smt. M.K. Suma	Technical Assistant	0495-2369877	suma.mk31@gov.in
10	Smt. Sruthi Sreekumar	Statistical Investigator	0495-2369877	sruthi.sreekumar@gov.in
11	Smt. K.S. Kanchana	Marketing Assistant	0495-2369877	kanchana.ks@gov.in
12	Shri. C.F. Gedam	Artist Photographer	0495-2369877	gedam.cf@gov.in
13	Shri. P.Vinod Kumar	Technical Assistant	0495-2369877	vinodkr.p@gov.in
14	Shri. P.R. Anil Kumar	Stenographer Gr. II	0495-2369877	anilkumar.pr@gov.in
15	Shri. M.P. Unnikrishnan	Stenographer Gr. II	0495-2369877	unnikrishnan.mp@gov.in
16	Shri Shudhansu Kumar	Stenographer Gr. II	0495-2369877	sudhanshu.2000@gov.in
17	Shri. P. Baiju	Upper Division Clerk	0495-2369877	p.baiju32@gov.in
18	Shri. Palash Kanti Mollick	Upper Division Clerk	0495-2369877	mollick.pk@gov.in
19	Shri. T.Srikumar	Upper Division Clerk	0495-2369877	srikumar.t@gov.in
20	Shri P B Santhosh Kumar	Upper Division Clerk	0495-2369877	pb.santhoshkumar@gov.in
21	Shri. Sathish Kumar	Lower Division Clerk	0495-2369877	satish.t54@gov.in
22	Shri. Ranjith M	Staff Car Driver (OG)	0495-2369877	ranjithm.nair@gov.in
23	Shri. E. Ajithkumar	Multi-Tasking Staff	0495-2369877	ajithe.32@gov.in
24	Shri. K.V.Chandran	Multi-Tasking Staff	0495-2369877	chandran.kv@gov.in
25	Shri. L.Sujeesh	Multi-Tasking Staff	0495-2369877	sujeesh.l@gov.in
26	Mrs. Akshara R	Multi-Tasking Staff	0495-2369877	akshara.rajesh@gov.in

1.9 Monthly remuneration received by officers and employees, including the system of compensation [Section 4(1)(b)(x)]

1.9.1 List of employees with Gross monthly remuneration

Sl No		Name of Employee	Designation	Pay level in Pay matrix	Basic pay (Rs)		Gross Monthly Remuneration (Rs)
1		Dr Homey Cheriyan	Director	12	1,22,900		2,30,138
2		Dr Femina	Deputy Director	11	On deputation		On deputation
3		Shri Babulal Meena	Deputy Director	11	96,600		1,83,324
4		Smt. C.V Divya	Assistant Director	10	69000		120396
5		Shri. K. Manojkumar	Research Officer	10	69000		98026
6		Shri. C. Shunmuga Sundaram	Superintendent	7	68000		126728
7		Smt. K. Thejas Das	Senior Technical Assistant	7	49000		92908
8		Shri Dipak Narayan Bhosale	Senior Tech Assistant	7	46200		87924
9		Smt. M.K. Suma	Technical Assistant	6	64100		119786
10		Smt. Sruthi Sreekumar	Statistical Assistant	5	39200		75464
11		Smt. K.S. Kanchana	Marketing Assistant	6	53600		101096
12		Shri. C.F.Gedam	Artist Photographer	8	81200		150224
13		Shri. P.Vinod Kumar	Technical Assistant	5	48200		91484
14		Shri. P.R. Anil Kumar	Stenographer Grade II	8	70000		130288
15		Shri. M.P. Unnikrishnan	Stenographer Grade II	7	91400		150100
16		Shri Shudhansu Kumar	Stenographer Gr. II	4	26300		58190
17		Shri. P. Baiju	Upper Division Clerk	5	46800		88992
18		Shri Palash Kanti Mollick	Upper Division Clerk	4	38600		67551
19	Shri. Srikumar. T.		Lower Division Clerk	6		58600		109996
20	Shri P B Santhosh Kumar		Upper Division Clerk	4		29600		67024
21	Shri. Sathis Kumar		Lower Division Clerk	2		24500		49298
22	Shri. M. Ranjith		Staff Car Driver (OG)	3		38300		73862
23	Shri. E. Ajith Kumar		Multi-Tasking Staff	3		40600		77956
24	Shri. K. V. Chandran		Multi-Tasking Staff	3		37200		64464
25	Shri .L. Sujeesh		Multi-Tasking Staff	3		39400		75820
26	Mrs. Akshara R,		Multi-Tasking Staff	1		18000		34173

1.9.2 System of compensation as provided in its regulations

Not applicable.

1.10 Name, designation, and other particulars of Public Information Officers [Section 4(1)(b)(xvi)]

Appellate Authority:	Dr. Homey Cheriyan, Director Directorate of Arecanut and Spices Development, Calicut 673005, Kerala. Phone – 0495-2765501, Fax- 0495-2765777. Residence: 2 B, Royal Harmony, K.T.Gopalan Road, Kottooli, Calicut Phone: 04952742888 Mob:09495365854
Central Public Information Officer	Babulal Meena, Deputy Director, Directorate of Arecanut and Spices Development, Calicut 673005, Kerala. Phone – 0495-2369877, Fax- 0495-2765777. Email : spicedte@nic.in Residence: House No.566/11, Meena Nivas, Meledath Paramba, Kaipurathpalam Road, Mokavoor, Eranhikkal P.O., Calicut 673 303.
Deemed Central Public Information Officer	Smt Divya, C.V., Assistant Director Shri. Manojkumar, K., Research Officer Shri C . Shunmuga Sundaram, Superintendent Directorate of Arecanut and Spices Development, Calicut 673005, Kerala. Phone – 0495-2369877, Fax- 0495-2765777.

1.11 No. of employees against whom disciplinary action has been proposed/taken [Section 4(2)]

Nil

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